More With Less: Cut Back On Cost Using Technology

Organizations see the wisdom in deploying technology that allows them to do more with less. Forging an IT strategy that helps you cut back on cost using technology does not have to be a time-consuming endeavor. In many cases, awareness about the available and emerging technologies helps businesses manage their IT budget efficiently and gain a competitive edge.

A study by Accenture estimates that IT spending is 1%-15% of total corporate spending, and suggests the steps to minimize it:

  • shift the focus from short- to long-term goals
  • coordinate goals throughout the organization
  • optimize for efficiency
  • future-proof IT investment
  • drive IT-enabled business value

With that in mind, let us look at the ways technology can help you cut back on cost and improve your bottom line, long-term.

Energy Efficiency

Unregulated energy consumption is wasted money. Managing power consumption across a distributed infrastructure is a challenge. As you acquire new equipment, make sure to go for Energy Star-certified computers. These have extensive power management capabilities backed by automation and remote management. Deploying Energy Star equipment and power management tools with ample customization and automation features allows organizations to cut back on power consumption.

Energy efficiency goes beyond power management. For example, powered carts are known to have issues with batteries – they often fail and require frequent replacement. The batteries in BYOD tablets and smartphones do not last the full shift, requiring untimely recharging, which leads to the loss of productivity. This aspect is seldom accounted for when the IT spending is calculated. However, if you calculate the cost of downtime due to the lacking batteries in your cable-less devices such as powered carts, tablets, laptops and smartphones, you can bet the price is high.

Basing acquisition decisions solely on the initial purchase price of a computer is a short-sighted strategy. If calculated correctly, the costs of such decisions outweigh the initial gain. So, when assessing potential acquisitions, spend due diligence researching the battery capacity, durability, lifespan, and certifications.

With Windows business tablets and all-in-one computers with internal batteries, energy efficiency and uptime rely on several cornerstones:

  • certified according to industry standards, industrial-grade batteries with a long lifecycle
  • reliable uptime
  • hot-swap feature with the second set of batteries and charging station
  • proven track record of low failure rate

Cable-Free Operations

Accommodating the energy needs of new equipment is expensive if you need to create additional power outlets. If some of your operations rely on mobile solutions, self-powered all-in-one computers offer the flexibility and feasibility you need. As the charging station can be positioned near any power outlet, your computers stay mobile and reliable.

More so, with our revolutionary AIO computer that powers itself and peripherals – printers, barcode scanners, and others. You no longer need a nearby power outlet or a bulky UPS, as the computer powers itself and peripherals.

Device Convergence

Converging multiple devices into one has unprecedented savings potential. All-in-one business or industrial computers and business tablets now integrate peripherals, which have been external traditionally. The customization is key, so you can choose the configuration you require. Embed barcode scanner, RFID reader, Imprivata SSO, Smart Card CAC Reader and enjoy the durability of industrial grade build.

Improve Connectivity of Remote Workers, Control Data Plans

Business tablets are not locked to any Internet or phone service provider, so you can use your current plan, and manage costs accordingly. Irrespective of whether you use GSM or CDMA, 3G or 4G, Bluetooth or Wi-Fi, your field workers will be connected; your data plan – controlled.

Future-Proofing

Implement systems and devices that can grow with you. Opt for computers that offer:

a) advanced customization options to accommodate your current needs,
b) extensive upgradeability to future-proof your investment

For example, many computers and most laptops in use at healthcare organizations required replacement because they could not handle the operational load of EHR software.

If you rely on resource-hungry applications, your computers and tablets must be able to accommodate them now and in future. You must be able to add memory and expand storage.

If you rely on visually intensive applications, it makes sense to opt for 4K UHD all-in-ones instead of HDTV monitors. The image processing applications and capturing devices are capable of working with increasingly higher resolutions, so limiting that potential to already dated technology now means you will have to buy newer monitors tomorrow when everyone else is already running 4K.

Safeguard Against Liabilities

In most industries, regulations governing employee/patient safety and data security lead to significant liabilities in fines, audits, license suspension or revocation. Bad publicity adds to the cost count associated with data breaches or safety-related accidents.

On the safety front, devices that adhere to industry standards and come with corresponding certifications do the job. Be it electric, radiation safety, or antimicrobial safety, waterproof IP protection, rugged MIL-STD build, and components – depending on your environment you must choose the corresponding hardware. Consumer-grade computers and BYOD might seem like an attractive proposition, but they are not made to work 24/7. They have a high fail rate when used in resource-hungry industrial, healthcare or business environments.

Protect Your Devices and Data

On the data protection front, you can protect your physical and digital assets with advanced authentication, timely updates, patches, remote administration, and troubleshooting.

The keyword is remote. With the current shortage of skilled IT and cybersecurity pros, you need to equip them with tools and functionality that make them productive. Remote administration and maintenance of business computers and tablets reduce downtime, service costs, and pressure on the IT staff. Faster and better service translates into lower costs (and satisfied users).

Data leaks and privacy breaches are costly and damage brand reputation. Cybersecurity is considered an expensive area, but it is not if you follow best practices, and if your hardware allows it. For example, Windows-powered business tablets or all-in-one computers allow organizations to:

  • manage devices remotely – patch, update, troubleshoot, locate, wipe
  • enable advanced authentication – native Windows + RFID Imprivata SSO, Smart Card or CAC Reader, biometric reader/fingerprint scanner
  • encrypt the hard drive
  • use end-to-end data encryption
  • Windows business tablets let you encrypt data on external hard drives
  • customize hardware and OS features – disk imaging, disabling app store, webcam, or microphone
  • whitelist and blacklist apps and connections, disable access to public WiFi, deploy corporate VPN and more.

Save on Software, OS Licenses

Business tablets and all-in-one computers provide compatibility with your professional software and hardware. They run on Windows or Linux, so can accommodate the needs of any professional software, and you can use the already purchased licenses. You can order the free disk imaging and avoid time-consuming deployment, as the bloatware gets removed.

Additionally, Windows and Linux have the world’s largest pool of free, open-source software, which becomes increasingly popular among savvy business users due to frequent updates and community audits, which mean functionality and security – at no cost.

Compatibility with Legacy Hardware

On the hardware level, opt for maximum compatibility with legacy systems. Compatibility comes through the availability of serial ports you can customize, and computers’ and tablets’ ability to interface with HMI, MMI and automation processes.

Some organizations have successfully integrated their legacy equipment into modern systems with our all-in-one PCs and extended the lifecycle of the otherwise dated hardware.

Regain Data Visibility, Purge Obsolete and Control Vital Data

Recent research indicates that more than 50% of corporate data is dark data. It means organizations do not know what they store, where, if that data is protected or has value. Some of the dark data has value; some is obsolete or redundant. Yet, organizations spend substantial storage and maintenance budgets on servicing the data nobody has accessed in three years.

Regaining data visibility is important not only from the cost but also from the compliance perspective. As data protection regulations become more stringent (think GDPR), companies will face liabilities for failing to manage employee, customer and partner data properly.

Data visibility is only possible through corporate control of devices and software used by employees. BYOD does not offer feasible ways of streamlining corporate control and data visibility. Corporate-owned computers and tablets do.

Contact Cybernet today to learn more about how business grade all-in-one computers and tablets help organizations cut costs.

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